Hospitality – Marching Band Camp Committee

Date: July 31, 2019

Summer training and band camp occurs over the summer months in preparation for marching season.  The committee will provide hospitality for the summer training session and five days of marching band camp held just before the start of school in August.  The committee works with the band director to determine the hospitality needs for the event including meal plans, and timing of service in relation to the event.  The committee works with the FBPO to determine the hospitality budget for the event.  The committee sets the menu with the director, purchases food and supplies, recruits parent volunteers for help and leads location setup, food preparation, serving lines and cleanup.  The event menu is posted on the band Facebook page to allow for students to bring personal foods items to address dietary restrictions.  The committee will provide FBPO coolers for students to store personal food items during events. Extra supplies can either be returned to band storage for future events or returned to the store for a refund.   All expenses incurred will be reimbursed by the FBPO after completing an expense report located on the band website with related receipts.  The Marching season runs from July 1st to October 31st.

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